Personal Data Protection Act (PDPA) Compliance Policy

This policy applies to our operations in Singapore and other Southeast Asian jurisdictions that may have similar data protection requirements.

1. Overview

Fleet Manager is committed to protecting the personal data of our users in accordance with Singapore's Personal Data Protection Act (PDPA). This policy outlines how we collect, use, disclose, and protect your personal data when you use our fleet management services.

2. Types of Personal Data We Collect

We may collect the following types of personal data:

Account Information: Name, email address, phone number, company information
Business Information: Fleet details, vehicle information, driver information
Usage Data: How you interact with our services, login times, feature usage
Location Data: Vehicle tracking information, route data, geolocation data
Communication Data: Correspondence with our support team, feedback

3. How We Collect Personal Data

We collect personal data through various means:

When you register for an account
When you use our fleet management services
When you communicate with us
Through cookies and similar technologies
Through third-party services and partners

4. Purposes of Data Collection

We collect and use your personal data for the following purposes:

To provide and maintain our fleet management services
To process your registration and manage your account
To provide customer support and respond to your inquiries
To send you service-related notices and updates
To improve our services and user experience
To comply with legal obligations
To prevent fraud and ensure security

5. Data Protection Measures

We implement appropriate security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction:

Encryption of data in transit and at rest
Secure access controls and authentication
Regular security audits and assessments
Employee training on data protection
Secure data storage and processing systems

6. Data Retention

We retain your personal data only as long as necessary for the purposes for which it was collected, or as required by applicable laws. When data is no longer needed, we securely delete it.

7. Your PDPA Rights

Under the PDPA, you have the following rights:

Right to Access: You may request access to your personal data that we hold
Right to Correction: You may request correction of inaccurate or incomplete personal data
Right to Withdraw Consent: You may withdraw consent for data processing (subject to legal and contractual obligations)
Right to Limit Use and Disclosure: You may request to limit the use or disclosure of your personal data

To exercise these rights, please contact us at [email protected].

8. Data Sharing and Disclosure

We may share your personal data with:

Service providers and business partners who assist us in providing our services
Legal authorities when required by law
Third parties with your consent

We ensure that any third parties who receive your data provide adequate protection.

9. Cross-Border Data Transfers

When we transfer your personal data outside Singapore, we take steps to ensure that the recipient provides a standard of protection comparable to that under the PDPA.

10. Data Breach Notification

In the event of a data breach that is likely to result in harm to individuals, we will notify the Personal Data Protection Commission (PDPC) and affected individuals as required by law.

11. Contact Us

If you have questions about this PDPA Compliance Policy or wish to exercise your rights under the PDPA, please contact us:

Email: [email protected]

This policy is effective as of January 2026 and may be updated from time to time.